Welcome to the AdamRMS User Guide

AdamRMS is a free, open source advanced Rental Management System designed for Theatre, AV & Broadcast. It helps you manage equipment, projects, crew, finances, and locations -- all from one platform.

This guide covers everything you need to know to use AdamRMS effectively, from setting up your account to managing complex multi-project events.

Guide Overview

Getting Started

• Getting Started -- creating your account, joining a business, and first steps
• Dashboard & Navigation -- understanding the dashboard, widgets, calendar, and navigation
• Your Account -- managing your profile, notifications, password, and calendar export

Assets

• Assets -- understanding asset types, individual assets, and the asset lifecycle
• Creating New Assets -- adding asset types and individual assets
• Finding Assets -- searching, filtering, and browsing your equipment
• Asset Groups -- organising assets into named collections
• Asset Barcodes -- barcode scanning, generation, and tracking
• Manufacturers -- managing equipment manufacturers
• Maintenance -- tracking repairs, servicing, and compliance

Projects

• Projects -- creating, managing, and understanding project statuses
• Project Overview -- project details, comments, files, and sub-projects
• Project Assets -- assigning assets, dispatch, pricing, and barcode scanning
• Project Crew -- crew management and recruitment
• Project Finance -- costs, payments, invoices, and quotes

Business Management

• Business Settings -- configuring your business, project types, statuses, and categories
• Business Utilities -- statistics widgets and calendar
• User Management -- managing users, roles, signup codes, and trusted domains
• Clients -- managing your client directory
• Locations -- venues, storage areas, and hierarchical locations
• Ledger -- viewing payment records across your business
• Asset Import -- bulk importing assets from CSV files

CMS & Customisation

• CMS Pages -- creating and managing content pages
• Custom Dashboards -- replacing the default dashboard for role groups
• Public Sites -- embedding crew vacancies on external websites

Training

• Training -- creating training modules and tracking user progress

Search

• Search -- using the global search to find projects, clients, locations, and more

Reference

• Permissions Reference -- complete list of all permissions
• Configuration Reference -- all configuration options for self-hosted installations
• Glossary -- definitions of key AdamRMS terms
• FAQ & Troubleshooting -- common questions and solutions

Contributing to This Guide

This guide is editable! If you want to add something or fix an error:

• Create a pull request on the GitHub repository
• Submit a documentation request